Introduction

SMART invoice processing

The Accounts Payable (AP) module in Microsoft Dynamics 365 Finance provides comprehensive functionality for managing vendor obligations and payment processes. Key capabilities include vendor management, invoice processing, payment executing and reporting functionalities. Invoice processing in D365 Finance supports both manual and automated workflows to ensure accurate and efficient handling of vendor invoices. The key functionalities include:

Invoice Entry

-Manual entry of vendor invoices via invoice journals or purchase invoice forms. -Support for recurring invoices and invoice templates.

Invoice Matching

-2-way matching: Compares the invoice with the purchase order to validate price and quantity. -3-way matching: Adds a comparison with the product receipt to ensure goods/services were received as invoiced. -Configurable matching policies at the vendor or item level.

Invoice Approval Workflow

-Integration with workflow engine to route invoices for approval based on predefined rules. -Support for multi-level approvals, delegation, and escalation. -Audit trail of approval actions for compliance.

Invoice Validation

-Automatic checks for duplicate invoices, missing data, and tax compliance. -Validation against budget and project allocations if applicable.

Invoice Posting

-Posting of approved invoices to the general ledger and vendor accounts. -Automatic generation of accounting entries based on posting profiles.

Credit Notes and Adjustments

-Processing of vendor credit notes and invoice corrections. -Linking credit notes to original invoices for reconciliation.

Integration with OCR and External Systems

-Optional integration with OCR tools for automated invoice data extraction. -Support for electronic invoicing standards (e.g., PEPPOL, XML formats).

Support and contact

andy.marijs@delaware.pro 0032/478.80.53.70